Wollaton Historical & Conservation Society

This page explains how the Wollaton Historical & Conservation Society (“the Society”) collects, uses and protects your personal data.

The Society is the data controller for your personal data.

We are committed to handling personal data responsibly and in accordance with the UK GDPR and the Data Protection Act 2018.

We collect only the information needed to run the Society and manage membership. This may include your name, contact details, and any information you provide when you join or contact us, where relevant to your membership or enquiry.

Members may be provided with access to a Members Only area of the website using shared login credentials and this does not involve additional personal data collection.

Photographs published on our website may include images taken at Society events. If you believe an image infringes your privacy, please contact us and we will review it and, where appropriate, remove it.

We use your personal data for the following purposes:

• Managing membership records
• Communicating with you about Society activities and events
• Processing payments for memberships, donations, and Society publications (e.g. books)
• Responding to enquiries

We do this on the basis of our legitimate interests in operating the Society and communicating with members.

Your information is stored securely and is only accessed by authorised volunteers or committee members who need it to carry out Society duties.

We keep your data only for as long as you remain a member or while it is needed for Society administration. After this, it is securely deleted or anonymised.

We do not sell or trade your personal data.

We may share limited information with trusted third-party service providers where necessary to run the Society, such as:

• Payment processors (e.g. PayPal)
• Email communication services (e.g. Mailchimp)

These providers only process your data on our instructions and in accordance with UK data protection law.

Payment information is processed securely by third-party providers and is not stored by the Society.

This website does not currently use cookies for tracking or analytics purposes.

Our website may contain links to external websites. We are not responsible for the content or privacy practices of those websites.

Some pages may include embedded content (such as YouTube videos). These third-party services may set cookies or collect usage data in accordance with their own privacy policies.

Under UK data protection law, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data (where applicable)
• Object to how your data is used
• Request restriction of processing

You also have the right to complain to the Information Commissioner’s Office (ICO) if you are unhappy with how we handle your data.

You can update your preferences or opt out of WHaCS emails at any time.

To exercise any of these rights, please contact us using the details provided on our website. 

We may update this Privacy Policy from time to time. Any changes will be published on this page, and the “Page Last Updated” date (at the bottom of this page) will be amended accordingly.

For any queries about our Privacy Policy, please let us know using our Contact form.